I – JOB DESCRIPTION

1. Human Resources Tasks

• Track, update, and manage employee records and labor contracts; handle procedures for resignation, appointment/dismissal, adjustments, etc.
• Create and delete email accounts; reconcile and manage email records.
• Monitor timekeeping, annual leave, and employee benefit policies.
• Communicate company rules, policies, and HR regulations to staff and address related inquiries.
• Organize internal activities such as birthdays, holidays, training sessions, and company trips.
• Process reports and documentation for social/health/unemployment insurance, labor declarations, work permits, and visa applications.
• Prepare periodic reports on employee changes; compile monthly insurance contributions, sick leave, maternity benefits, health insurance cards, and finalize insurance books.
• Stay updated and provide advice on changes in labor laws and HR-related policies.
• Perform other HR-related duties as assigned.

2. Recruitment Tasks

• Develop recruitment plans based on company needs.
• Manage the recruitment process including job postings, CV screening, preliminary interviews, and onboarding new hires.

3. Office Administration Tasks

• Manage office assets, equipment, and facilities.
• Ensure cleanliness and orderliness of the office environment.
• Safekeep company stamp and handle document stamping as required.
• Review and consolidate incoming invoices; track cash flow, advances, and payments; retrieve bank statements; update company financial information; report cash flow status.
• Support procurement of office supplies, beverages, taxis, air tickets, hotel bookings, printer ink, etc.
• Provide important documents as requested by the Director.
• Handle printing (name cards, envelopes), photocopying, scanning, notarization, certified copies, document translation, and spiral binding.

II – JOB REQUIREMENTS

• University graduate with at least 2 years of experience in a similar role.
• Gender: Female, aged 25–35.
• Basic reading comprehension in English.
• Strong communication, problem-solving, and organizational skills.
• Basic understanding of labor laws and HR regulations.
• Detail-oriented, honest, responsible, and meticulous in handling tasks.

III – BENEFITS

• Competitive salary based on qualifications and experience.
• Performance-based bonuses.
• Allowances for parking and phone usage in accordance with company policy.
• In-depth training on AI and company products.
• Support with sales materials, product demos, and technical team assistance.
• Annual leave and full participation in health, social, and Bao Viet insurance programs.
• Annual health check-ups and company trips.

• Participation in company events (meals, birthday celebrations, etc.).

IV – GENERAL INFORMATION

• Position: HR & Admin Executive (Full-time).
• Vacancies: 1–2 positions.
• Working Days: Monday to Friday (Saturday & Sunday off).
• Working Hours: 08:30 AM – 05:30 PM.
• Workplace: 32/34 Cao Thắng Street, Ward 5, District 3, Ho Chi Minh City